Auto repair invoice software. Bill the work, track every payment.

Finished jobs wait on a Needs Invoice list, and the invoice fills in from the job and the approved estimate. Record cash, card or check payments in full or in part, and the balance and status update on their own.

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Partially Paid, balance due
  • 8 invoice statuses, from Draft and Awaiting Payment to Paid, set automatically
  • 3 quick amounts to record: Full, 50% and 25%
  • 3 ways to settle a credit note: hold it, refund it or apply it
  • 3 payment types: Deposit, Work-in-progress and Final

From finished job to paid invoice in four steps.

  1. 1 Generate the invoice

    Completed jobs wait on the Needs Invoice list. Tap Generate and the invoice fills in with the job's services and parts, the approved estimate, your tax rate and your terms.

  2. 2 Send it

    Open WhatsApp with the message and invoice link ready, and tap send. Or download the PDF. An overdue invoice gets a Send Reminder button.

  3. 3 Record the payment

    Tap Mark Paid, or Collect for a balance. Pick cash, card or check and enter the full amount or part of it.

    Partially Paid · Payment recorded. Balance still due.

  4. 4 Close out the day

    A paid invoice gets a receipt PDF, saved to the customer's documents. Daily Collections shows what came in, by payment method.

1 2 3 4

Your invoices, by what's next. Unpaid work comes first.

  1. 1
    Queues by status Awaiting Payment, Partially Paid, Overdue, Draft, Paid and Voided, each with a count. The list opens on the first one with work in it.
  2. 2
    The balance What's still due on each invoice.
  3. 3
    Adjustments Deposit applied, credit used, or Review needed when the invoice doesn't match the approved estimate.
  4. 4
    The next step on each row Send, Mark Paid, Collect, or Send Reminder when it's overdue.

Deposits and corrections. Without editing what's been paid.

  • Before the work starts

    Deposit

    Take money up front on its own deposit invoice. Add an upfront payment to the estimate and the deposit is created when the customer approves it in full. The paid deposit comes off the final invoice.

  • Before it's paid

    Edit, or void and reissue

    Fix an unpaid invoice directly, or void it and issue a replacement. Both versions stay linked on a timeline.

  • After it's paid

    Credit note

    Reduce a paid or partly paid invoice without editing it. Hold the credit on the account, refund it, or apply it to another invoice.

  • When you need to bill more

    Debit note

    Bill an extra amount against the original invoice, and collect it like any other.

Paid invoices lock. Every correction after payment is a credit note or a replacement, linked to the original.

Where it stops. Better to know now.

  • In-person cards go on your own terminal. Take in-person cards on your own terminal, then record them in autoGMS. For online payment, connect your own Stripe account and send a card payment link with the invoice.
  • Sales tax is a rate you enter. The invoice uses the tax rate from your shop settings, and you can change it on each invoice.
  • Invoices go out by WhatsApp in one tap. autoGMS opens WhatsApp with the message and invoice link ready, and you tap send. Or download the PDF and send it your own way.

All features. One job runs through them.

Next in the job Shop reporting What was billed and what was collected, by invoice date and payment date.

Get the car in.

Run the floor.

Keep the customer.

Get paid.

Help center: Invoicing and paymentsDaily Collections

Questions shops ask

Can a customer pay in installments?

Yes. Record each payment as it comes in. The invoice shows Partially Paid and the balance until it's settled, and each payment is listed with its amount, method and date.

Does the deposit come off the final bill?

Yes. A paid deposit is applied when you create the final invoice, which shows the approved total, the deposit applied and what's left to pay.

What if an invoice is wrong after it's been paid?

Reverse it with a full credit note, with or without a corrected replacement. For a partial reduction, issue a credit note. The original stays in the record either way.

Can customers pay online?

Yes. Connect your own Stripe account and create a card payment link on the invoice. Apple Pay and Google Pay work if Stripe has them on. When the customer pays, the invoice updates itself.

Can I export invoices for my accountant?

Yes. Invoices sync to Xero, QuickBooks or Sage, or to Qoyod. You can also export filtered or selected invoices to CSV, and any day's or month's collections to Excel or CSV.

Be live in 5 minutes. Free. No card, no call.

Add your shop, your services and your labor rate, and your online booking page goes live. It stays free. The full shop system is free for 14 days.

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Or book a demo