Invoices: Turning Completed Work Into Clear Trackable Payments

Completing the job is only part of running a successful workshop. The work is not truly finished until it has been invoiced and paid.

For many garages, invoicing is where things start to break down. Jobs are completed, customers leave, and invoices are delayed or forgotten. Over time, this creates cash flow gaps and unnecessary follow-ups.

The Invoices section in autoGMS, located under Finance, is designed to give workshops a clear, structured way to manage billing. It shows what has already been invoiced, what is still unpaid, and—just as importantly—what work has been completed but not invoiced yet.

This guide explains how the Invoices feature works and how it helps garages stay in control of their revenue.

The Invoices Dashboard: Your Billing Control Center

The Invoices dashboard is the main screen for managing workshop billing activity.

From this page, you can:

• View all generated invoices
• See how much has been billed and collected
• Track pending and overdue payments
• Search and filter invoices quickly
• Take action without leaving the page

Understanding Invoice Status at a Glance

Each invoice in the list shows its current status clearly.

Common statuses include:

• Paid – payment received
• Pending – invoice sent, awaiting payment
• Draft – invoice created but not yet sent
• Overdue – payment past the due date

This makes it easy to prioritize follow-ups without opening individual invoices.

Ungenerated Invoices: Work Done, Not Yet Billed

Not every completed job is invoiced immediately. That’s where Ungenerated Invoices comes in.

This view shows completed bookings that do not yet have an invoice. In other words, it highlights work that has been done but is still waiting to be billed.

From this screen, you can see:

• Booking reference and service
• Customer details
• Vehicle information
• Completion date
• Estimated total
• A direct action to generate the invoice

This view acts as a safety net. If the work is finished but the invoice hasn’t been created yet, it will appear here.

Generating Invoices Without Missing Anything

From the Ungenerated Invoices list, invoices can be created directly.

With one click, the system:

• Pulls the booking details
• Uses the service and pricing already defined
• Creates a professional invoice linked to the original booking

Once the invoice is generated:

• The booking is removed from Ungenerated Invoices
• The invoice appears in the main Invoices dashboard
• Payment tracking begins automatically

This keeps billing consistent and prevents double invoicing or forgotten jobs.

Clear Invoice Details for Every Customer

Each invoice row displays the most important billing information:

• Invoice number
• Customer name
• Customer type (individual or business)
• Issue date and due date
• Invoice total
• VAT percentage

This makes it easy to answer everyday questions like:

• “Has this job been invoiced?”
• “When is this payment due?”
• “How much VAT is applied?”

All without spreadsheets or external tools.

Taking Action Directly From the Dashboard

The Invoices dashboard allows quick actions from the list view.

From the Actions column, you can:

• View invoice details
• Send invoices to customers
• Mark invoices as paid

This reduces admin time and keeps invoicing simple, even on busy days.How Invoices Fit Into the Workshop Workflow

Invoices are the final step in a smooth workshop process:

1. A customer is checked in at reception
2. A booking is created
3. Work is carried out using a job card
4. The completed booking appears under Ungenerated Invoices
5. An invoice is generated and tracked in Finance

Each step connects to the next, ensuring completed work always leads to payment.

Conclusion: Clear Invoicing Supports a Healthy Workshop

Invoicing is not just accounting, it’s a core part of running a professional garage.

With a clear Invoices dashboard and an Ungenerated Invoices safety net, workshops can:

• Avoid missed invoices
• Track payments with confidence
• Improve cash flow visibility
• Reduce time spent chasing payments

When billing is structured and visible, garages spend less time worrying about money and more time focusing on the work that matters.