How to Use Account Balances in AutoGMS

The Account Balances report in AutoGMS provides a summarized view of all revenue and expense accounts for a selected period.

While:

• Profit & Loss shows overall profitability
• General Ledger shows detailed transactions

The Account Balances report shows the final balance of each account, making it easier to see how much each revenue or expense category contributed.

This report is useful for reviewing account-level performance without going into transaction-level detail.

What the Account Balances Report Shows at a Glance

At the top of the page, you will see three summary figures:

Total Revenue

The total income recorded during the selected period.

Total Expenses

The total costs recorded during the selected period.

Net Income

Revenue minus expenses for the period.

These summary cards provide a quick financial snapshot before reviewing individual accounts.

Understanding the Account List

Below the summary, the report displays account-level balances.

Each row typically shows:

• Account Number
• Account Name
• Balance

Revenue accounts and expense accounts are shown separately.

This allows you to see:

• Which revenue accounts generated the most income
• Which expense accounts had the highest spending
• Whether certain categories need attention

If no accounts appear in one section, it means no transactions were recorded for that category within the selected period.

How Account Balances Are Calculated

The Account Balances report summarizes:

• All revenue entries recorded during the selected period
• All expense entries recorded during the selected period

It follows accrual-based logic consistent with other financial reports in AutoGMS.

The balances shown represent the net total per account for that date range.

When Should You Use Account Balances?

This report is useful when you need:

• A quick breakdown of income by account
• A summary of expenses by category
• Internal financial review without reviewing every transaction
• Preparation for management reporting

For detailed auditing, use the General Ledger. For overall performance, use Profit & Loss. For account-level summaries, use Account Balances.

Conclusion

The Account Balances report gives you a clean summary of how each revenue and expense account performed during a specific period.

It simplifies financial review by focusing on totals per account, helping you identify trends and areas that require attention.

Used together with the other financial reports in AutoGMS, it completes your financial visibility.